Room-schedule and coordination workbook
Hospitality Shading Project Pack
Coordinate room and opening schedules, systems, controls, approvals, labels, packing and commercial inputs for hospitality project review.
What this resource does and does not confirm
The workbook records proposed project inputs and responsibilities. It does not confirm room solutions, equipment, mock-up approval, delivery timing or contractual scope.
Safe selection framework
- Create the room schedule. Keep floor, room and opening identifiers aligned with quantity, geometry, system intent and drawings.
- Coordinate interfaces and approvals. Record drive, power, control, wiring, installation, access and approval inputs for project review.
- Plan the commercial handoff. State BOQ wording, destination, delivery basis, quotation currency, packing and label grouping without assuming final terms.
Required project inputs
- Buyer role. State the role coordinating the request so review questions reach the correct project discipline.
- Project type. Describe the project context so the working file can be organized around the buyer's task.
- Project stage. Identify the current project stage so the submission can be reviewed in the right sequence.
- Location identifiers. Use the project's floor, room and opening labels consistently across drawings and schedules.
- Quantity. Provide quantity by opening or item group and keep unlike configurations separate.
- Product or system type. Describe the requested shading system in buyer terms and flag uncertain classification for review.
- Opening geometry. Record project dimensions and the measurement basis for each identified opening.
- Curtain fabric, weight and fullness. Record the curtain information and fullness intent supplied by the project team.
- Mounting condition. State the proposed mounting or recess condition and identify surrounding constraints.
- Opening intent. Record the required movement or opening intent using the project drawing as reference.
- Drive-selection inputs. Record the requested drive position and selection inputs; leave final equipment fields for project review.
- Power-supply inputs. Record the project power information supplied by the electrical team without inferring equipment suitability.
- Control requirement and protocol. Describe the requested control outcome and any protocol identified by the project controls team.
- Cable route and power point. Mark proposed cable routes, handoff points and power-point locations on the coordinated drawing.
- Installation responsibility. Record the proposed responsibility for preparation, installation, connection, testing and approval.
- Approval and sample submittal. List the samples, finishes or submittals that the project team needs to review.
- Drawing revision reference. Identify the drawing issue and revision used for the submission.
- Packing and label grouping. Describe how finished items should be grouped and identified for site receipt.
- Delivery, trade term and timing. State the destination basis, requested trade term and project timing for quotation review.
- Project destination. State the destination needed for document, delivery and coordination review.
- BOQ description and unit. Provide the buyer's item description and requested quotation unit without assumed specifications.
- Quotation currency and total. State the requested quotation currency; totals follow project-configuration review.
- Access and maintenance. Record the proposed access route and maintenance responsibility for project review.
Use the working download
Download the blank working resource, complete only known project inputs, and keep uncertain selections open for review.